To streamline operations, a customised ERPNext solution was implemented, integrating the entire rental process into a unified platform. This solution provided an end-to-end digital workflow for equipment rental, order fulfilment, and payment management. Key Features:

• Automated Rental Workflow: From order placement to shipping and returns, the entire rental lifecycle was digitised.
• Pre-check and Eligibility Validation: Ensured that candidates could only rent devices within a specified timeframe before their exam.
• Integrated Inventory Management: Real-time stock tracking, automated asset allocation, and maintenance scheduling.
• Asset Management Capabilities: All rental items were treated as assets, enabling full lifecycle tracking through: Asset Categories, Asset Location Tracking, Asset Movement Log,s Asset Depreciation (Automatic & Manual)
• Seamless Payment Processing: Secure transactions via credit/debit cards, digital wallets, and blockchain-powered payments.
• Integrated Webshop for Self-Service Rentals: An integrated webshop within ERPNext was implemented to eliminate manual order processing and scattered communication. This feature allowed candidates to:

1. Browse and select available rental equipment based on exam schedules

2. Place rental orders and make secure payments through a unified interface

3. Receive automatic order confirmations and shipment updates

4. Shipping & Logistics Automation: Integrated with FedEx for real-time tracking, delivery scheduling, and return management.

5. Order History & Billing Dashboard: Users could track past orders, invoices, and payments through a centralised dashboard.

6. Admin Control & Role Management: ExamRoom.AI admins could manage users, orders, inventory, and financials with controlled access.