Udawat Engineering Company

India

How a grain milling machinery manufacturer cut quotation time from 1 Day to 15 Minutes with ERPNext

About

Udawat Engineering Company

Udawat Engineering Company is a Hosur-based manufacturer of grain cleaning, milling, conveying, and turnkey processing solutions, serving customers in India and overseas since 1996. Its machinery is installed across 500+ roller flour mills and grain processing plants, supported by a 24,000 sq. ft. manufacturing facility and decades of industry experience.

Apps implemented

ERPNext

Industry

Manufacturing

modules implemented

CRM

Selling

Help people to use our tools

We believe our tools like ERPNext can help organizations reduce waste and complexity. Frappe + ERPNext has the potential to be a “full stack” replacement for not only ERP (SAP/Oracle) but also the entire enterprise stack (Java/.NET). With this scope, we should help organizations by providing products and services to help them manage their technology platforms.

Why ERPNext over SAP B1 / Oracle

100% FOSS

Customizable

Future-ready

Challenges

Slow quotation preparation: Custom machinery quotations were created manually from scratch, with repeated entry of specifications and pricing. Preparing a single quotation could take an entire working day, delaying customer responses and increasing the risk of errors.
Limited visibility into field operations: Engineer visits, customer interactions, follow-ups, and territory coverage were tracked through Excel and personal records, making field activity difficult to monitor centrally.
Manual expense and fund tracking: Travel fund allocations and field expenses required periodic reconciliation, with no real-time visibility into allocated, spent, and remaining amounts.
Unstructured market intelligence: Competitor information, customer feedback, new technologies, and other field insights were not captured systematically, limiting knowledge sharing across teams.

Benefits

Faster quotation generation: Reusable Product Templates automatically populate machines, specifications, quantities, and pricing, reducing repetitive work and speeding up customer responses.
Flexible quotation formats: Custom print formats support individual machine pricing or consolidated section-wise pricing while maintaining consistent, customer-ready documents.
Centralised field operations: A dedicated workspace brings together visit logs, schedules, customer information, expenses, and reports, improving visibility and coordination across field teams.
Better fund and expense tracking: Custom modules track travel fund allocations, expenses, and remaining balances, reducing manual reconciliation and improving financial control.
Structured market intelligence: Field engineers can centrally capture competitor information, customer feedback, technologies, and market developments for better knowledge sharing and decision-making.

Impact

Successful on-time ERPNext go-live

Increased sales order to cash

Increased inventory turnover

Quotation time reduced from a full day to 10-15 minutes: Reusable Product Templates now enable the team to prepare 8-10 quotations per day and respond to enquiries faster.
Higher employee productivity: Reduced repetitive quotation work and centralised field operations allow teams to spend less time on administration and lower the risk of manual errors.
Better field visibility: Dashboards, visit reports, coverage maps, follow-ups, and engineer expenses are now available in one system, improving monitoring and reporting.
Improved financial control: Real-time tracking of fund allocations and field expenses enables better expense monitoring, fund utilisation, and accountability.
Scalable platform for growth: ERPNext and custom Frappe applications provide a centralised foundation for adding users, processes, and future business requirements without relying on spreadsheets.

"As we expanded our business, managing field sales activities, customer enquiries, turnkey quotations, and field expenses through manual processes was becoming increasingly challenging. Partnering with Girman Technologies for our ERPNext implementation helped us build a customised ERP solution tailored to our business needs. Today, we manage CRM, field operations, customer visits, expense tracking, and complex turnkey quotations from a single integrated platform. Features like product templates, GPS enabled visit tracking, custom quotation formats, and real time dashboards have significantly improved team productivity, operational visibility, and decision making."

Manvender Singh Rathore

Sales Director

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Implemented by

Girman Technologies

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Inspire people by sharing how Frappe has positively impacted your business.

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Share your story with the world

Inspire people by sharing how Frappe has positively impacted your business.

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