FreightFox

India

FreightFox

From manual chaos to smart automation: FreightFox’s ERPNext portal

About

FreightFox

FreightFox, a fast-growing logistics tech startup, wanted a seamless way for vendors to onboard, submit invoices, and track updates without manual interventions.They built a smart ERPNext-powered vendor portal fully integrated with SAP bringing speed, transparency, and automation across their procurement and finance operations.

Apps implemented

ERPNext

Industry

Professional services

modules implemented

Selling

Buying

Help people to use our tools

We believe our tools like ERPNext can help organizations reduce waste and complexity. Frappe + ERPNext has the potential to be a “full stack” replacement for not only ERP (SAP/Oracle) but also the entire enterprise stack (Java/.NET). With this scope, we should help organizations by providing products and services to help them manage their technology platforms.

Why ERPNext over SAP B1 / Oracle

100% FOSS

Customizable

Future-ready

Challenges

High SAP complexity for vendors: Extending SAP access to every vendor was expensive and impractical. The team needed a lightweight, integrated alternative.
Manual onboarding and invoicing: Vendor registration, compliance checks, and invoice submissions were mostly manual, causing delays, data errors, and poor visibility.
Invoice validation & compliance gaps: Finance teams struggled with reconciling invoices against POs and GRNs, leading to mismatches and delayed payments.
Fragmented communication: Procurement, finance, and logistics teams worked in silos with duplicate efforts due to lack of system integration.
Scalability issues: As FreightFox scaled, manual operations couldn’t keep up with its growth path.

Benefits

Faster Vendor Onboarding Automated registration and compliance workflows reduce approval time drastically.
Self-Service Vendor Experience Vendors can submit invoices, update documents, and track status without support calls.
Zero Manual Data Duplication ERPNext syncs cleanly with SAP, no re-entry, no errors.
Accurate 3-Way Matching PO–GRN. Invoice validations ensure error-free invoice submissions.
Automated SAP Posting Invoices flow directly into SAP once validated, saving huge manual effort.
OCR-Powered Invoice Capture Smart data extraction speeds up processing and reduces human errors.
Unified Workflow Procurement, finance, and vendors collaborate on one single portal.
Scalable Architecture Background jobs, caching, and optimized API handling keep the system fast even as vendor volume grows.

Impact

Successful on-time ERPNext go-live

Increased sales order to cash

Increased inventory turnover

80% Faster Vendor Onboarding Automated registration and compliance reduced onboarding time from 5 days to less than 1 day.
65% Reduction in Invoice Processing Time Invoice validation and posting that previously took hours per transaction now happen within minutes.
Zero Manual Data Duplication Real-time SAP integration eliminated manual entry errors and redundant tasks between finance and procurement teams.
40% Lower Operational Costs FreightFox avoided the high costs of expanding SAP licensing and infrastructure by implementing ERPNext as a lightweight, integrated layer.
99% Invoice Accuracy Smart validations and OCR integration significantly reduced mismatches between PO, GRN, and Invoice data.
Improved Vendor Experience Over 150 vendors now access the portal seamlessly tracking invoices, compliance, and payment status in real-time.
Enhanced Transparency & Control Finance teams now have complete visibility into vendor data, invoice stages, and SAP postings enabling data-driven decision-making.

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Implemented by

New Indictrans Technologies Pvt Ltd

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Inspire people by sharing how Frappe has positively impacted your business.

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Share your story with the world

Inspire people by sharing how Frappe has positively impacted your business.

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