To address these challenges, a customised ERPNext solution was implemented to centralise and automate rebate contract management. This tailored system eliminated fragmentation and manual errors by integrating key features into a seamless vendor partner portal (VPP).

Key Features included:

• Centralised Repository: A single source of truth for all rebate contracts, ensuring accessibility and reducing data fragmentation.
• Automated contract authoring: Efficient bulk creation of multiple vendor contracts using custom templates with automated approval workflows.
• Contract Actions (Accept, Reject, Negotiate): Real-time tracking and seamless decision-making with a user-friendly vendor interface.
• Contract Revisions: Version-controlled contract updates with automatic expiration and seamless data retrieval from previous contracts.
• Audit Trails: Comprehensive logging of all contract interactions for compliance and accountability.
• In-tool Collaboration: Integrated communication tools for discussions, approvals, and negotiations within the platform.
• Automated Notifications: Alerts and reminders for contract events, approvals, and renewal deadlines.
• Advanced Reporting & Analytics: Real-time insights into rebate performance and financial impact.