Apna Mart

India

Apna Mart

How Apna Mart runs 200+ stores and manages 60,000+ products across 4 states and 15+ cities with ERPNext

About

Apna Mart

Apna Mart is one of India's fastest-growing grocery retail chains, focused on bringing convenient and reliable shopping experiences to tier-2 and emerging cities.

Apps implemented

ERPNext

Framework

Industry

E-commerce

modules implemented

Help people to use our tools

We believe our tools like ERPNext can help organizations reduce waste and complexity. Frappe + ERPNext has the potential to be a “full stack” replacement for not only ERP (SAP/Oracle) but also the entire enterprise stack (Java/.NET). With this scope, we should help organizations by providing products and services to help them manage their technology platforms.

Why ERPNext over SAP B1 / Oracle

100% FOSS

Customizable

Future-ready

Challenges

Disconnected Systems Across Departments: Before ERPNext, Apna Mart was using Tally for accounting while inventory and operational activities were managed through separate systems. This created data silos across departments, making it difficult to get a unified view of business operations. Teams often had to switch between multiple platforms to access information, resulting in delays and inconsistencies.
High Volume Invoice Processing: With hundreds of stores and thousands of supplier transactions, the finance team was handling a large volume of purchase and sales documents. As transaction volumes increased, maintaining accuracy while ensuring timely processing became increasingly challenging.
Complex Data Migration and Bulk Imports: Migrating years of accounting and operational data into a new ERP system was a major challenge. Apna Mart manages a large product catalog with over 60,000 SKUs, and during implementation, the team needed to import massive volumes of historical records. Attempting to upload large datasets in a single batch created performance issues and delayed processing. The challenge was not only importing the data but ensuring it remained accurate, structured, and usable within the new system.
Manual GST Handling: GST compliance is a critical part of retail accounting, and manual tax verification was consuming valuable time for the finance team. During invoice imports, tax details such as: CGST IGST were not automatically mapped, requiring users to manually review and update records. This increased the risk of errors and slowed down accounting workflows.
Managing 60,000+ Products and Supplier Relationships: Apna Mart works with thousands of suppliers and manages a vast catalogue of products across its retail network. When creating purchase transactions, users often had to search through extensive item lists to identify supplier-specific products. This made procurement processes slower and increased the possibility of selecting incorrect items. The growing scale of operations demanded a more organised and efficient way to manage supplier product relationships.
Limited Visibility Across Multi-Store Operations Operating across 4 states and 15+ cities meant managing multiple warehouses, cost centres, approvals, and inventory movements simultaneously. Without a centralised ERP system, obtaining real-time visibility into operations across stores was difficult. Decision makers often relied on manually compiled reports, making it harder to monitor performance and respond quickly to business needs.

Benefits

Following the ERPNext implementation, Apna Mart gained a more structured and centralised way of managing its growing retail operations. By replacing disconnected systems and automating critical workflows, the company improved efficiency across accounting, purchasing, inventory management, and reporting.

Centralised Business Operations
Faster Accounting & Financial Processes
Improved Visibility Across Stores & Locations
Streamlined GST & Compliance Management
Simplified Supplier & Procurement Workflows
Efficient Management of Large Data Volumes
Strong Foundation for Future Growth

Impact

Successful on-time ERPNext go-live

Increased sales order to cash

Increased inventory turnover

The ERPNext implementation helped Apna Mart move away from fragmented processes and build a more connected, scalable operational framework. By centralising accounting workflows and standardising business processes, the company improved visibility, efficiency, and control across its expanding retail network. Today, Apna Mart is better positioned to manage large-scale operations while supporting continued growth across multiple cities and states.

Centralised Operations Across 200+ Stores ERPNext provided a unified platform to manage business processes across Apna Mart's extensive retail network.
Improved Management of 60,000+ Products: Managing a large product catalogue became more structured and efficient through centralised data management and customised workflows.
Faster Financial Operations: By automating key accounting processes and simplifying data imports, Apna Mart reduced the time spent on routine financial tasks.
Better Visibility for Decision Making Management teams gained access to more reliable and centralised business information, enabling faster and more informed decisions.
Reduced Manual Work & Process Dependencies: Several repetitive and time-consuming tasks were automated through ERPNext customisations and workflow improvements.
Stronger Operational Foundation for Growth Perhaps the biggest outcome was creating a scalable system capable of supporting Apna Mart's future expansion plans.

As Apna Mart rapidly expanded across 200+ stores and multiple cities, managing accounting and operational workflows through disconnected systems became increasingly difficult while maintaining smooth day to day operations for our teams. Girman Technologies, an official ERPNext implementation partner, helped us build a more organized and scalable operational structure. The flexibility of Frappe and ERPNext allowed us to align the system with Apna Mart’s fast-growing retail operations while continuing to improve the grocery shopping experience across Bharat.

Mayank Sharma,

Manager

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Implemented by

Girman Technologies

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