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ERP Guide
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Let's catch up
Why use an ERP?
In the previous part of Business’ Guide to ERP, we followed Spindl’s journey. We discussed some crucial concepts—the modular nature of ERP systems, and how you can use it to manage your business using monolithic software. Now that you know the basics of ERP systems and can identify what works for you, we can break down the most common modules into detailed sections. Every module contains individual processes that chain to form a workflow. It groups transactions and records that are thematically similar.
This helps to create scalable, repeatable, and interconnected strings of actions. These strings are necessary to provide structure and create SOPs or standard operating procedures. SOPs influence how your business workflow is made. These workflows can differ from industry to industry.
Think of this. How is pizza made?
First, the dough is prepared and fermented. Then, it’s shaped. The base is layered with a rich tomato sauce. The toppings and cheeses are spread over the sauce. Finally, the pizza is baked, cut, garnished, and served. All the ingredients are portioned and weighed to achieve a well-balanced taste. Pizza wouldn’t be pizza if you performed those actions in a different order using different proportions, right? (Okay, maybe some extra mozzarella isn’t all that bad.)
This is why workflows are important. They ensure a repeatable and consistent process for any product or service. A recipe for success, if you will.
Using modules, creating and maintaining these workflows becomes much simpler.
Chapter 12
ERP Inventory Management
industry
Chapter 12: ERP Inventory Management
Why use an ERP?
As part of the clothing industry, maintaining stock is an essential part of Spindl's business. After all, the clothes they manufacture make use of a large chunk of the company’s cash flow. However, because of the sheer scope of the operation, manually keeping track of things has made them prone to a plethora of problems. Some of the issues faced by Max’s department, Procurements and Inventory, are inventory shortage, quality control issues (with incoming materials and outgoing stock), managing returns, etc.
To tackle these issues, Max decides two concepts need to be followed:
Good housekeeping: Visual control is necessary; items should be labeled, stacked, and sectioned properly.
Accurate data entries: Every transaction should be recorded. Any data that comes from goods processes should be made note of within the system. This will also aid in generating true reports.
The Inventory part, Lyn explains, will build upon the two concepts. Let’s see how.
Think of this. How is pizza made?
First, the dough is prepared and fermented. Then, it’s shaped. The base is layered with a rich tomato sauce. The toppings and cheeses are spread over the sauce. Finally, the pizza is baked, cut, garnished, and served. All the ingredients are portioned and weighed to achieve a well-balanced taste. Pizza wouldn’t be pizza if you performed those actions in a different order using different proportions, right? (Okay, maybe some extra mozzarella isn’t all that bad.)
This is why workflows are important. They ensure a repeatable and consistent process for any product or service. A recipe for success, if you will.
Using modules, creating and maintaining these workflows becomes much simpler.
Product Catalog
And so it began: conversations about growth, changes, family, nostalgia, and frustrations. Their shared love for art and clothes, a disdain for increasingly unsustainable clothing trends, and mutual boredom of their stagnating work-life gave birth to something special—an idea to start a company!
They called it Spindl. In a market dominated by fast fashion giants, Spindl had something unique to offer—a clothing company driven by longevity and sustainability.
Saf and Mel decided to put capital into their business idea. It was risky, but they believed in it. After sourcing seed investments from families and local contacts, and putting their own money in, they realized they’d need more. So they turned to investors. It wasn’t an easy job by any means; it took them many months of planning, ethically sourcing yarn, creating solid proof of concepts, and going to investors after investors to build the company of their dreams.
With their initial seed funding secured, Saf and Mel laid the groundwork for their business. They began hiring and training employees, securing supply contracts, setting up infrastructure for production, reaching out to distributors, started some marketing, and so on. It took a while for them to kickstart production between looking for quality suppliers and setting up manufacturing, but they got it done with some persistence.
Eventually, they almost had everything they needed to set up a smooth-functioning manufacturing business. They also decided they would avoid spending a lot on advertising traditionally. Instead, they focused their attention on where they knew their audience would be receptive—social media. Striking deals with local influencers to test and wear their clothing before launch helped them gain both traction and validation.
Their proposition was simple: in this day and age, sustainability is paramount; with their clothes, people had the chance to build a long-lasting, yet chic closet—all at a competitive price. A few weeks after their website went live, it looked that they had a hit on their hands.
Why use ERP for inventory management?
For most businesses that deal in physical goods, inventory management is a key business function. Using an ERP makes it much easier to gain complete control of your inventory. You can:
Maintain details of your products and warehouses.
Track receipt, transfer, and delivery of the products.
Optimize stock levels by providing real-time information via reports.
Provide the valuation of each product.
This helps you to avoid inventory shortage, manage quality inspection, and pricing, create and maintain variations of items, virtual warehouses, serialization, batching, etc. and ensure your business runs smoothly. The inventory module is tightly integrated with Purchase, Manufacturing, and Accounting modules.
Maintain details of your products and warehouses.
While it’s possible to use software made specifically for CRM, it’s beneficial to use an ERP if other modules are also being utilized. Why? Because all of the CRM data integrates with adjacent modules (most importantly, Sales). Not only does this provide better insights into your business, but it also reduces the workload of maintaining two separate databases.
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Manage sales, purchases, inventory, billing, quotes, leads, customers, payroll,* *and much more.
Have your data safely stored in one place. No running around like a headless chicken looking for stuff from spreadsheets or emails or different apps.
Eliminate redundancy and repetitiveness. Because everything is integrated, you’re not entering the same data in multiple places.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Breaking down the workflow
Here are some key components that are a part of the Inventory Management workflow.
You’ll come across quite a lot of in-depth parts while setting accounting up, so let’s brush up on the lingo.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Warehouse
A Warehouse is any storage location that’s used by your company. It’s not limited to physical space; virtual Warehouses can be created for organizational purposes.
It’s incredibly comprehensive, and for good reason—it ensures that every other part of the accounting module works per this data.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Main Transactions
The following three transactions serve as the core elements of a functional inventory management system:
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Purchase Receipt
A Purchase Receipt is made when you accept Items (e.g., materials) from your Suppliers against a Purchase Order. This marks the Items as ‘received’ and a part of your current stock.
For example, if the Cost Center 'B' and 'C' depend on Cost Center 'A' by 20% and 80%. Then, you can mention 'A' as a Distributed Cost Center. It helps to reflect the income, expense, and budget of 'A' in 'B' and 'C' with allocated percentages.
That’s when the lead turns into an opportunity.
An opportunity is created when a lead (or customer) is showing signs of purchasing from you. Once you’ve converted a lead into an opportunity, it’ll go two ways - either they lose interest (in which case, you mark them as Lost), or they wish to see a quotation, which we will discuss under the sales management module section.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Stock Entry
A Stock Entry is a simple document that lets you record Item movement from a Warehouse to a Warehouse, and between Warehouses. This is useful in tracking Material Issues, Sales and Purchase Returns, Manufacturing, etc.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Delivery Note
When Item(s) are shipped out to Customers, a Delivery Note is used to mark this transaction.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Quality Inspection
Some Items have Quality Inspection as a criterion before they can be transacted. When enabled, this prompts users of the system to ensure QA takes place before the Item(s) are transacted with. This works for incoming and outgoing products. Details such as the sample size, inspection criteria, remarks, etc. can be entered into the system during Quality Inspection.
Some Items have Quality Inspection as a criterion before they can be transacted. When enabled, this prompts users of the system to ensure QA takes place before the Item(s) are transacted with. This works for incoming and outgoing products. Details such as the sample size, inspection criteria, remarks, etc. can be entered into the system during Quality Inspection.
It’s essentially the blueprint of the accounts in your organization.
(You’ll be importing this data while setting up your ERP, and it’s also the first step in creating a full-fledged accounting system.) There are different account types, such as balance sheet accounts, profit and loss accounts, and groups and ledger accounts, etc. that are all maintained within this umbrella.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Serialization
Serialization allows the user to assign each stock item a unique Serial Number. The Serial Number helps maintain and track the location, warranty, expiry, and other information about the Item.
Let’s look at an example.
If you purchase new machinery for your manufacturing business, your company’s assets go up by the value of the machinery. That’s the first account that’s affected. The equal and opposite entry is that your company’s cash goes down (as it was spent in purchasing the asset).
Maintaining your accounting module revolves around billing and invoicing transactions
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Batch
A Batch is a consignment of Items produced at one time. Batching allows you to group multiple units of an Item and assign them a unique identifying tag. When used with Serialization, this enables you to track warranty and returns, trace individual Items in case they’re being recalled by the Supplier, manage expiry dates, etc.
All existing customers are entered into the system. This gives the salespeople a comprehensive database of details for each customer. Information such as tax ids, account managers, accounting details, territory, etc. Are all added.
A list of sales partners (along with their commission details) is also uploaded to the system. This eliminates the need to manually enter information for these sales partners in future transactions.
Whenever an opportunity (see: CRM module) comes to fruition, a quotation is sent to the customer. The quotation includes all proposed details of the transaction (i.e. Quantity, pricing, tax details, discounts, fulfillment date, etc.).
Once the quotation is approved by the customer, it is converted into a sales order. This acts as a confirmation from the buyer that they are ready to purchase the clothing from Spindl.
In the case of a blanket order being placed, details about the expectations are entered and saved. This includes the validity period, item quantities, and prices. If there are any other terms & conditions, those are also mentioned. Sales orders are generated using the blanket order based on the delivery cycle.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Stock Reconciliation
When implementing an ERP, part of the data upload is Stock Reconciliation. This updates your business’ stock for any given Item on a given date for a given Warehouse to the given quantity. The first time you enter this data into the system, you log in to your ‘Opening Stock’. Stock Reconciliation can also be used once your
Inter-department communication can easily be reduced when all the information is readily available to the responsible parties. This increases the overall productivity and efficiency of any company.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Stock Reports
To be surrounded by data and starved of insights is futile - this especially rings true when it comes to business growth. Maintaining inventory accurately is a necessity, yes, but being able to analyze your processes (and the patterns that lie within) can provide you with great insights into your business. With that in mind, let’s take a look at the key Stock Reports you can generally access using an ERP - and why they might be helpful.
Inter-department communication can easily be reduced when all the information is readily available to the responsible parties. This increases the overall productivity and efficiency of any company.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Stock Ledger and Stock Ledger Report
The Stock Ledger is a record of every transaction made using stock Items. Every Stock Ledger Entry has the Item Code, Serial Number, Batch Number, Warehouse, and all other details about the Item.
The Stock Ledger’s information lends itself to an incredibly comprehensive report of the inflow and outflow of material across the Warehouses of your company, called the Stock Ledger Report. It sounds simple enough but is perhaps one of the most useful and knowledge-laden resources available to you. The Stock Ledger’s oceanic information will grant you deep insights into your business.
As is the case with most reports in an ERP, you have the option to filter the report to be as birds-eye-view or as granular as you need it to be.
Inter-department communication can easily be reduced when all the information is readily available to the responsible parties. This increases the overall productivity and efficiency of any company.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
CRM Reports
Using standard CRM reports, you can know the desired details or perform necessary analysis:
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lead Details: This report provides lead name, address, contact details, lead source, territory, and other details.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Sales Funnel: By using the sales funnel report, and by quantifying the number of prospects at each stage of the process, you can get an idea of your potential customers
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Using standard CRM reports, you can know the desired details or perform necessary analysis:
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Setting up a CRM workflow
To streamline and improve their customer interactions, Saf and Mel decide to implement a CRM workflow in their ERP system.
Existing leads along with their source are imported into the system. All web forms, emails, incomplete orders, etc. are tracked for lead collection.
Leads are assigned to various salespeople. This ensures that every lead is followed up on, maximizing the opportunity for a potential sale.
Opportunities are created and categorized when Leads show promise. This segregation allows for clearer data analysis and ensures that the right people are reaching out for each opportunity type. This helps get accurate reports, and also makes sure that all opportunities are being tracked and actively engaged until they reach the sales stage.
Customers are sorted into groups based on various parameters. This allows them to target groups with the right marketing campaigns, price lists, etc.
A list of all salespeople is added to the database. Sales targets are set based on certain parameters like item categories or territories so the actual sales can be monitored against the expected sales for every salesperson.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Aftereffects of using an ERP's CRM module
Saf and Mel could clearly see and enjoy the benefits of having an ERP CRM in place:
A central system ensures the team attends to the leads/customers timely and captures the history of the relationship with them.
The purchase and manufacturing team could keep an eye on new opportunities/customers and prepare for the next month's orders.
Auto-generated reports help the team to identify issues and work on course correction. The decision-making becomes much easier with real-time reports right in front of them.
A transparent system helps Saf and Mel keep track of the company and employee growth.
A list of all salespeople is added to the database. Sales targets are set based on certain parameters like item categories or territories so the actual sales can be monitored against the expected sales for every salesperson.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Product Catalog
And so it began: conversations about growth, changes, family, nostalgia, and frustrations. Their shared love for art and clothes, a disdain for increasingly unsustainable clothing trends, and mutual boredom of their stagnating work-life gave birth to something special—an idea to start a company!
They called it Spindl. In a market dominated by fast fashion giants, Spindl had something unique to offer—a clothing company driven by longevity and sustainability.
Saf and Mel decided to put capital into their business idea. It was risky, but they believed in it. After sourcing seed investments from families and local contacts, and putting their own money in, they realized they’d need more. So they turned to investors. It wasn’t an easy job by any means; it took them many months of planning, ethically sourcing yarn, creating solid proof of concepts, and going to investors after investors to build the company of their dreams.
With their initial seed funding secured, Saf and Mel laid the groundwork for their business. They began hiring and training employees, securing supply contracts, setting up infrastructure for production, reaching out to distributors, started some marketing, and so on. It took a while for them to kickstart production between looking for quality suppliers and setting up manufacturing, but they got it done with some persistence.
Eventually, they almost had everything they needed to set up a smooth-functioning manufacturing business. They also decided they would avoid spending a lot on advertising traditionally. Instead, they focused their attention on where they knew their audience would be receptive—social media. Striking deals with local influencers to test and wear their clothing before launch helped them gain both traction and validation.
Their proposition was simple: in this day and age, sustainability is paramount; with their clothes, people had the chance to build a long-lasting, yet chic closet—all at a competitive price. A few weeks after their website went live, it looked that they had a hit on their hands.
Stock Projected Quantity Report
This report breaks down your Stock data by listing Item wise - Warehouse wise Stock level of an Item.
It shows you:
Actual Quantity: Quantity available in the warehouses; the data is pulled from Stock Entries.
Planned Quantity: Quantity for which a Work Order has been raised, but is yet to be manufactured; the data is pulled from Work Orders yet to be fulfilled.
Requested Quantity: Quantity requested for purchase, but not ordered; the data is pulled from Material Requests.
Ordered Quantity: Quantity ordered, but not received; the data is pulled from Material Requests and Purchase Orders linked to Stock Entries and Work Orders.
Reserved Quantity: Quantity ordered for sale, but not delivered; the data is pulled from confirmed-but-undelivered Sales Orders.
Reserved for Production: Quantity transferred for manufacture.
Reserved for Subcontract: Quantity set for subcontracting; the data is pulled from Purchase Orders.
All of the above parameters are used to calculate the Projected Quantity.
Projected Quantity = Actual Quantity + Ordered Quantity + Indented Quantity + Planned Quantity - Reserved Quantity - Reserved for Production - Reserved for Subcontract
The projected inventory is used by the planning system to monitor the reorder point and to determine the reorder quantity. This is incredibly useful for planning and monitoring your Inventory, and maintaining safety stock levels (in case of an unexpected surge in demand).
While it’s possible to use software made specifically for CRM, it’s beneficial to use an ERP if other modules are also being utilized. Why? Because all of the CRM data integrates with adjacent modules (most importantly, Sales). Not only does this provide better insights into your business, but it also reduces the workload of maintaining two separate databases.
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Manage sales, purchases, inventory, billing, quotes, leads, customers, payroll,* *and much more.
Have your data safely stored in one place. No running around like a headless chicken looking for stuff from spreadsheets or emails or different apps.
Eliminate redundancy and repetitiveness. Because everything is integrated, you’re not entering the same data in multiple places.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Breaking down the workflow
As with the previous modules, we’ll quickly go over some key elements of any ERP’s Selling module.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Stock Balance Report
The Stock Balance Report is useful when you need to check and analyze the Stock Balance of an Item on any given date. It pulls all its data from Stock Ledger Entries. Along with an Item’s stock levels, you also get its valuation in this Report, along with the In and Out Quantities for said Item!
Akin to using a virtual time machine, you can go back and study your stock balance as and when changes take place.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Batch-Wise Balance History
This Report comes in handy for the filtered Balance History of a specific Batch of a specific Item. The data, again, is pulled from Stock Ledger Entries.
You can also set up tax withholding categories for areas where the tax is deducted at source and paid to the government. This is usually called TDS (short for tax deducted at source), where employers subtract the taxes from their employee's paychecks and directly pay the amount to the tax authorities. TDS goes beyond just payroll, however. It can also be applied to transactions made with your suppliers depending on your agreement with them.
Let’s also look at VAT (value-added taxes) and GST (goods and services taxes). Most countries across the world have their versions of VAT, a type of tax that is assessed incrementally based on the price of a product or service at each stage—from production to distribution, all the way to the final consumer.
For item-wise taxation, you can create item tax templates. This is useful if some of your items have different tax rates from the standard tax rate, as it lets you assign modified tax rates to specific items (or a group of items). Then, when transactions are made with these items, the custom tax rate overrides the standard tax rate.
Based on how your tax legislation is, you will have to configure your tax settings in a specific manner. Make sure to weigh in with your business accountants to ensure that no errors are made during this process!
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Setting up a workflow
While completing data migration for implementation, Lyn and Max made sure to upload Spindl's inventory data. This meant they’d established the Opening Stock. Max’s department is now ready to use a new workflow to manage stock and inventory.
Upon creation, Items are serialized and batched; Quality Inspection is set as a mandatory criterion. This gives the employees a clear record of where the Items have come from, when to conduct quality inspections, track warranty, returns, etc.
Warehouses are created in the system. These Warehouses correspond to the physical organizational system for easier navigation.
Purchase Receipts are made when materials are accepted from Suppliers. These are all made against Purchase Orders.
In the Purchase Receipt, all the materials are checked for quality. If there are any rejections, the Rejected Quantity is updated and stored in the Rejected Warehouse.
Balance Sheet: A Balance Sheet is the financial statement of a company that states assets, liabilities, and equity at a particular point in time. You can run the report across multiple years to compare values and analyse your financial position
If certain Items require Quality Inspection records (as marked while creating the Item), the inspections are conducted. Only Items that have passed the inspection can be submitted and recorded as stock within the system.
The Serial Number and Batch details are entered. This takes place after the Items have been approved.
Once the Purchase Receipt is submitted, a Stock Ledger Entry is automatically created for each accepted Item. This marks the Item as stored in the respective warehouse.
For every rejection, a separate Stock Ledger Entry is made.
The Purchase Order is updated to reflect the status of the order.
For every Item movement that takes place, a Stock Entry is created.
Delivery Notes are made when shipments leave the Warehouse. It contains the list of Items that are sent in the shipment and updates the inventory. A copy of the Delivery Note is sent with the transporter.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Benefits of using the ERP's stock module
Now that the ERP tracks and maintains the inventory location, value, and quantity in real-time and is easily accessible to Max and his team, their work is easier. The time that was utilized in switching between spreadsheets and creating reports manually or dealing with inventory shortage and finding lost inventory is now used in planning for inventory in advance and making smarter decisions.
With the order status getting updated automatically on receipt creation, Max has better visibility and works stress-free. Mel and Saf notice the processes getting cleaner. The work environment at Spindl also gets lighter since the team has a transparent and reliable inventory management system to work with.
That’s when the lead turns into an opportunity.
An opportunity is created when a lead (or customer) is showing signs of purchasing from you. Once you’ve converted a lead into an opportunity, it’ll go two ways - either they lose interest (in which case, you mark them as Lost), or they wish to see a quotation, which we will discuss under the sales management module section.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Blanket Order
A blanket order is an order from a customer to supply materials for specific items over a given period of time at a pre-negotiated rate. A blanket order can be used to generate sales orders as per the delivery schedule.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Sales Partners
Any entity (individual or company) that assists you in getting business is a sales partner. They are otherwise called channel partners, distributors, dealers, agents, retailers, resellers, etc. Usually, sales partners have a specific commission rate (which you can define within the ERP). When a sales partner is selected in transactions, their commission is auto-calculated for the net total of the transaction.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Salesperson
The sales stage indicates the level at which the opportunity is in the sales cycle (e.g., negotiation). Generally, high-value opportunities go through many phases before the final sales transaction is made. Tracking the stages helps you gain insight into how many opportunities you have at various stages.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Sales reports
You can view your company's sales performance, analyze sales data in different views to see the sales performance.
Sales analytics repor: You can analyse your sales order/invoices and compare the value/quantity between different periods based on certain parameters like customers, customer group, itme, item group, territory or order type.
Sales order analysis report: This report provides current billing and delivery status for all active Sales Orders.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Setting up a selling workflow
After completing their trials and assessments, the sales team at Spindl begins using the following sales workflow:
All existing customers are entered into the system. This gives the salespeople a comprehensive database of details for each customer. Information such as tax ids, account managers, accounting details, territory, etc. Are all added.
A list of sales partners (along with their commission details) is also uploaded to the system. This eliminates the need to manually enter information for these sales partners in future transactions.
Whenever an opportunity (see: CRM module) comes to fruition, a quotation is sent to the customer. The quotation includes all proposed details of the transaction (i.e. Quantity, pricing, tax details, discounts, fulfillment date, etc.).
Once the quotation is approved by the customer, it is converted into a sales order. This acts as a confirmation from the buyer that they are ready to purchase the clothing from Spindl.
In the case of a blanket order being placed, details about the expectations are entered and saved. This includes the validity period, item quantities, and prices. If there are any other terms & conditions, those are also mentioned. Sales orders are generated using the blanket order based on the delivery cycle.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Benefits of using the ERP's selling module
An integrated system benefits all department users in planning and organising better. For example, Max from the procurement department had real-time access to sales orders and reports without switching between different spreadsheets or apps. He could plan out Spindl's raw material purchases and create inventory space accordingly. Even Dex's manufacturing team could create production plans way ahead of schedule based on the sales orders and have clothing ready for delivery efficiently.
Inter-department communication can easily be reduced when all the information is readily available to the responsible parties. This increases the overall productivity and efficiency of any company.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
CRM Reports
Using standard CRM reports, you can know the desired details or perform necessary analysis:
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lead Details: This report provides lead name, address, contact details, lead source, territory, and other details.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Sales Funnel: By using the sales funnel report, and by quantifying the number of prospects at each stage of the process, you can get an idea of your potential customers
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Using standard CRM reports, you can know the desired details or perform necessary analysis:
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Setting up a CRM workflow
To streamline and improve their customer interactions, Saf and Mel decide to implement a CRM workflow in their ERP system.
Existing leads along with their source are imported into the system. All web forms, emails, incomplete orders, etc. are tracked for lead collection.
Leads are assigned to various salespeople. This ensures that every lead is followed up on, maximizing the opportunity for a potential sale.
Opportunities are created and categorized when Leads show promise. This segregation allows for clearer data analysis and ensures that the right people are reaching out for each opportunity type. This helps get accurate reports, and also makes sure that all opportunities are being tracked and actively engaged until they reach the sales stage.
Customers are sorted into groups based on various parameters. This allows them to target groups with the right marketing campaigns, price lists, etc.
A list of all salespeople is added to the database. Sales targets are set based on certain parameters like item categories or territories so the actual sales can be monitored against the expected sales for every salesperson.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Aftereffects of using an ERP's CRM module
Saf and Mel could clearly see and enjoy the benefits of having an ERP CRM in place:
A central system ensures the team attends to the leads/customers timely and captures the history of the relationship with them.
The purchase and manufacturing team could keep an eye on new opportunities/customers and prepare for the next month's orders.
Auto-generated reports help the team to identify issues and work on course correction. The decision-making becomes much easier with real-time reports right in front of them.
A transparent system helps Saf and Mel keep track of the company and employee growth.
A list of all salespeople is added to the database. Sales targets are set based on certain parameters like item categories or territories so the actual sales can be monitored against the expected sales for every salesperson.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Continue to next chapter