Frappe
ERPNext
Modules
ERP Guide
Frappe
Products
Insights
industry
Let's catch up
Why use an ERP?
In the previous part of Business’ Guide to ERP, we followed Spindl’s journey. We discussed some crucial concepts—the modular nature of ERP systems, and how you can use it to manage your business using monolithic software. Now that you know the basics of ERP systems and can identify what works for you, we can break down the most common modules into detailed sections. Every module contains individual processes that chain to form a workflow. It groups transactions and records that are thematically similar.
This helps to create scalable, repeatable, and interconnected strings of actions. These strings are necessary to provide structure and create SOPs or standard operating procedures. SOPs influence how your business workflow is made. These workflows can differ from industry to industry.
Think of this. How is pizza made?
First, the dough is prepared and fermented. Then, it’s shaped. The base is layered with a rich tomato sauce. The toppings and cheeses are spread over the sauce. Finally, the pizza is baked, cut, garnished, and served. All the ingredients are portioned and weighed to achieve a well-balanced taste. Pizza wouldn’t be pizza if you performed those actions in a different order using different proportions, right? (Okay, maybe some extra mozzarella isn’t all that bad.)
This is why workflows are important. They ensure a repeatable and consistent process for any product or service. A recipe for success, if you will.
Using modules, creating and maintaining these workflows becomes much simpler.
industry
Chapter 16
ERP Project Management
Why use an ERP?
With things looking up for their business, Saf and Mel both agree that it’s time they look into expanding Spindl’s catalog. This is a huge undertaking for them because it involves third parties such as designers, suppliers, etc. It comes down to juggling time, cost, and quality.
Given everything on their plate, it’s important to the duo that they manage their resources well. Systematically planning this project will ensure that it’s completed in a timely fashion, while keeping costs under budget, and the quality up to their standard. To aid in this process, Saf and Mel turn to Spindl’s ERP Project Champion, Lyn. Lyn introduces them to the Project Management module in their ERP. Using this, Saf and Mel can manage projects by breaking them into tasks that can be allotted to people.
That’s where asset lifecycle management comes into play. Lyn, Spindl's ERP expert and Project Champion, introduces Saf and Mel to the Assets module of their chosen ERP. Using this module, they’ll be able to manage their fixed assets in a much more efficient manner.
Spindl is a product of love and labor by Saf, Mel, and all their employees. Now that they’re set to manage their most powerful assets (people), they turn their attention to assets of other kinds.
Yarn, branding labels, packaging, and thread are purchased from various sources
A manufacturing plan is charted (based on previous sales projections)
The yarn is separated based on the plan for various clothing items
The yarn is knit into a fabric
The fabric is dyed into different colors
The dyed fabric is bleached and then chemically washed
The fabric is compacted and steamed; the fabric dimensions are adjusted as required
The fabric is cut into individual shapes for each garment type, then the labels are attached
Various pieces of cut fabric are stitched together to form the final garment
Each garment goes through an inspection
Garments are then ironed and packed
Garments are packed into distribution boxes
A third-party quality inspection takes place from random boxes
Approved boxes are stocked in warehouses and await distribution The process is considered as discrete made-to-stock manufacturing. Equipped with this clarity, it becomes much easier for Spindl to translate the process into an ERP workflow.
They know that the manufacturing workflow must account for:
Organization of parts that arrive from suppliers
Material management and planning
Multiple, parallel processes of the yarn treatment
Human labor being accounted for
Automated labor being accounted for
Final assembly
Quality control
Packaging
Think of this. How is pizza made?
First, the dough is prepared and fermented. Then, it’s shaped. The base is layered with a rich tomato sauce. The toppings and cheeses are spread over the sauce. Finally, the pizza is baked, cut, garnished, and served. All the ingredients are portioned and weighed to achieve a well-balanced taste. Pizza wouldn’t be pizza if you performed those actions in a different order using different proportions, right? (Okay, maybe some extra mozzarella isn’t all that bad.)
This is why workflows are important. They ensure a repeatable and consistent process for any product or service. A recipe for success, if you will.
Using modules, creating and maintaining these workflows becomes much simpler.
Product Catalog
And so it began: conversations about growth, changes, family, nostalgia, and frustrations. Their shared love for art and clothes, a disdain for increasingly unsustainable clothing trends, and mutual boredom of their stagnating work-life gave birth to something special—an idea to start a company!
They called it Spindl. In a market dominated by fast fashion giants, Spindl had something unique to offer—a clothing company driven by longevity and sustainability.
Saf and Mel decided to put capital into their business idea. It was risky, but they believed in it. After sourcing seed investments from families and local contacts, and putting their own money in, they realized they’d need more. So they turned to investors. It wasn’t an easy job by any means; it took them many months of planning, ethically sourcing yarn, creating solid proof of concepts, and going to investors after investors to build the company of their dreams.
With their initial seed funding secured, Saf and Mel laid the groundwork for their business. They began hiring and training employees, securing supply contracts, setting up infrastructure for production, reaching out to distributors, started some marketing, and so on. It took a while for them to kickstart production between looking for quality suppliers and setting up manufacturing, but they got it done with some persistence.
Eventually, they almost had everything they needed to set up a smooth-functioning manufacturing business. They also decided they would avoid spending a lot on advertising traditionally. Instead, they focused their attention on where they knew their audience would be receptive—social media. Striking deals with local influencers to test and wear their clothing before launch helped them gain both traction and validation.
Their proposition was simple: in this day and age, sustainability is paramount; with their clothes, people had the chance to build a long-lasting, yet chic closet—all at a competitive price. A few weeks after their website went live, it looked that they had a hit on their hands.
Why use ERP for project management?
Right from the conception of your business, a key factor for success has been (and will continue to be) your company’s project management process. With every passing day, the growth leads to newer people, tasks, and teams; the collaborative effort still exists, but as your company diversifies, it can become difficult to properly track and manage projects. The risk of wasted resources and growing overheads can be avoided with a streamlined project management process.
Keeping that in mind, we’re going to learn how you can take advantage of the project management module in your ERP system—using which you can create, manage, and monitor every single project from right within the system. Purchasing and selling can be tracked against projects, helping you keep track of the budget, delivery, and profitability. It can also be used to manage internal projects, manufacturing jobs, or service jobs.
An important bit to note here is that the success of project management depends entirely on the people involved; merely setting it up won’t do the trick—people must follow through with it and keep updating the project to keep it moving smoothly.
Recruitment
Leave management
Lifecycle
Payroll
Expense claims
Attendance
The most widely used feature is payroll processing and generating salary slips. Most countries have complex tax rules which state the expenses the company can make on behalf of its employees (e.g., social security, taxes). All of this is taken into account in an HRM/ERP software.
Batch: Instead of churning out products constantly, the manufacturing takes place on a per-batch basis.
ERP is traditionally tailored towards discrete manufacturing. Typical functions include inventory and materials management, supply chain management, finances, and CRM. These act as individual modules but heavily interact with the self-contained manufacturing module (but more on that later!).
Maintain details of your products and warehouses.
While it’s possible to use software made specifically for CRM, it’s beneficial to use an ERP if other modules are also being utilized. Why? Because all of the CRM data integrates with adjacent modules (most importantly, Sales). Not only does this provide better insights into your business, but it also reduces the workload of maintaining two separate databases.
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Manage sales, purchases, inventory, billing, quotes, leads, customers, payroll,* *and much more.
Have your data safely stored in one place. No running around like a headless chicken looking for stuff from spreadsheets or emails or different apps.
Eliminate redundancy and repetitiveness. Because everything is integrated, you’re not entering the same data in multiple places.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Breaking down the workflow
Most (if not all) of the terms below are fairly commonly used. Let’s quickly take a look at how they work in the context of an ERP system.
You’ll come across quite a lot of in-depth parts while setting accounting up, so let’s brush up on the lingo.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Project
A project is a record that maintains the details of your project and milestones that you have set for any undertaking. The project record can be linked in quotations, sales orders, delivery notes, sales invoices, purchase requests, purchase orders, and purchase invoices. This way you can keep track of all the activities that happen around this project.
Ownership: Assets are owned and can eventually be turned into cash and cash equivalents.
Economic Value: Assets have economic value, and can be sold or exchanged.
Resource: Assets can be used as resources to generate economic benefits.
In an ERP, the asset record is at the heart of asset management. All transactions related to an asset (e.g., purchase, depreciation, sales, movement, maintenance, etc.) are maintained and managed against an asset record.
Many factors come into play when managing assets, but to understand them well, we must first take a look at the different types of assets. They’re classified based on three broad factors: convertibility, physical existence, and usage.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Convertibility
An Operation is any manufacturing exercise that is performed on the raw materials to process them further into the manufacturing path.
For example, if the Cost Center 'B' and 'C' depend on Cost Center 'A' by 20% and 80%. Then, you can mention 'A' as a Distributed Cost Center. It helps to reflect the income, expense, and budget of 'A' in 'B' and 'C' with allocated percentages.
That’s when the lead turns into an opportunity.
An opportunity is created when a lead (or customer) is showing signs of purchasing from you. Once you’ve converted a lead into an opportunity, it’ll go two ways - either they lose interest (in which case, you mark them as Lost), or they wish to see a quotation, which we will discuss under the sales management module section.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Task
Every project is broken into tasks and each task is allocated to a resource. Some ERP software allows you to create and allocate a task independently of a project. Tasks are an incredibly powerful tool for organizing and breaking down your project into bite-sized, doable missions for your team. Most ERP systems will allow you to set priority, start and end dates, dependent tasks, assign departments and users, expense claims, etc.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Timesheet
A timesheet is a consolidated document that helps your team track their working hours, broken down by how much time was spent on which task (and what activity). These details can help gauge individual productivity, reduce overheads, and set the right expectations for various tasks. You can create timesheets to track billable work for customers. These timesheets can be tracked against the project and tasks so that you can get reports on how much time was spent on each task or project.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Project Cost
Each project—which comprises tasks—is bound to cost a certain amount of money. To track the cost of a project (primarily considering services), timesheets are evaluated for the actual time spent on each task/project. This is only possible if timesheets are accurately tracked. This is especially helpful in monitoring the budget for the project.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Project Profitability
A project is rarely linear. Throughout each project, new developments take place. These can lead to more investment in terms of time, money, material, etc. Based on all the income and expense entries against the project, you can generate a profitability analysis report for a project. The profitability of a project is the difference between the revenue generated from a project, versus the costs associated with it. This helps you stay on track and ensure you don’t overspend.
Tangible Assets
Those who are interested apply for the job (sometimes maybe another employee refers them to you!).
Interviews are conducted.
Once you’ve selected someone, you give them a job offer (this states the offered salary package, designation, grade, department, number of leave days, etc.).
If they accept, then they’re given an appointment letter!
With an ERP, you can keep track of each of these individual steps by creating records in the HRM module for them.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Leave Management
Some Items have Quality Inspection as a criterion before they can be transacted. When enabled, this prompts users of the system to ensure QA takes place before the Item(s) are transacted with. This works for incoming and outgoing products. Details such as the sample size, inspection criteria, remarks, etc. can be entered into the system during Quality Inspection.
A lot of the time, sub-assembly of Items is required before a final product can be made. This is especially applicable to electronics. Here, a multi-level BOM comes into play. Every sub-assembled Item has its own BOM (consisting of raw materials and smaller parts), and the final product is made using a BOM consisting of the sub-assembled Items.
Think of your laptop. It’s a self-contained device, but it functions due to the hardware that goes into the case. The hard disk drive, motherboard, graphics card, RAM sticks, and processor are some of these elements. While manufacturing a laptop, all this hardware is built separately (sub-assemblies), and then put together to make the laptop (i.e. the final output).
It’s essentially the blueprint of the accounts in your organization.
(You’ll be importing this data while setting up your ERP, and it’s also the first step in creating a full-fledged accounting system.) There are different account types, such as balance sheet accounts, profit and loss accounts, and groups and ledger accounts, etc. that are all maintained within this umbrella.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Setting up a workflow
Now that the project management module has been implemented, Saf and Mel assemble their team. They discuss the project at hand—designing the summer clothing collection for Spindl. After preliminary meetings, they begin using the ERP module to manage the project.
The main project is created. Details including project name, status, type, completion progress, list of tasks, priorities, assignments, etc. are all entered and maintained here.
Each task is assigned to employees from various departments. This gives each employee a clear direction of their actionable duties, deadlines, etc. It also is used to enter any expense claims for resources spent on completing the task.
Employees can track timesheets against their assigned tasks. Using their timesheets, they can enter details of the type of activity, time spent, any billable activities, other notes, etc.
The project cost and project profitability are both consistently monitored as the project develops. Using these two reports, the administrative employees can ensure that resources are being used most optimally.
Let’s look at an example.
If you purchase new machinery for your manufacturing business, your company’s assets go up by the value of the machinery. That’s the first account that’s affected. The equal and opposite entry is that your company’s cash goes down (as it was spent in purchasing the asset).
Maintaining your accounting module revolves around billing and invoicing transactions
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Intangible Assets
On the flip side, assets that are not physical in nature are considered intangible assets. They still hold value (based on the characteristics we discussed earlier!) but cannot be touched, felt, or seen. For example, copyrights, patents, trademarks, permits, etc. are intangible assets.
Let’s look at an example.
If you purchase new machinery for your manufacturing business, your company’s assets go up by the value of the machinery. That’s the first account that’s affected. The equal and opposite entry is that your company’s cash goes down (as it was spent in purchasing the asset).
Maintaining your accounting module revolves around billing and invoicing transactions
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Usage
Lastly, assets that are classified based on their resourcefulness or purpose fall under the category of usage. There are operating assets and non-operating assets.
What are the maximum leaves allowed?
How many continuous days of leave are allowed?
Do the leaves carry forward?
Is the leave considered leave-without-pay?
Is the leave optional?
Does the leave allow for negative leave balance?
Does the leave type include holidays within the leave?
Is it compensatory?
Accumulated leaves allow employees to use leave encashment, which is an amount of money received by an employee for leaves that were left unused by them.
All existing customers are entered into the system. This gives the salespeople a comprehensive database of details for each customer. Information such as tax ids, account managers, accounting details, territory, etc. Are all added.
A list of sales partners (along with their commission details) is also uploaded to the system. This eliminates the need to manually enter information for these sales partners in future transactions.
Whenever an opportunity (see: CRM module) comes to fruition, a quotation is sent to the customer. The quotation includes all proposed details of the transaction (i.e. Quantity, pricing, tax details, discounts, fulfillment date, etc.).
Once the quotation is approved by the customer, it is converted into a sales order. This acts as a confirmation from the buyer that they are ready to purchase the clothing from Spindl.
In the case of a blanket order being placed, details about the expectations are entered and saved. This includes the validity period, item quantities, and prices. If there are any other terms & conditions, those are also mentioned. Sales orders are generated using the blanket order based on the delivery cycle.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Operating Assets
Assets that are required for the daily operation of your business to generate revenue are considered operating assets. Examples include machinery, patents, cash, copyrights, building, etc.
What are the maximum leaves allowed?
How many continuous days of leave are allowed?
Do the leaves carry forward?
Is the leave considered leave-without-pay?
Is the leave optional?
Does the leave allow for negative leave balance?
Does the leave type include holidays within the leave?
Is it compensatory?
Accumulated leaves allow employees to use leave encashment, which is an amount of money received by an employee for leaves that were left unused by them.
All existing customers are entered into the system. This gives the salespeople a comprehensive database of details for each customer. Information such as tax ids, account managers, accounting details, territory, etc. Are all added.
A list of sales partners (along with their commission details) is also uploaded to the system. This eliminates the need to manually enter information for these sales partners in future transactions.
Whenever an opportunity (see: CRM module) comes to fruition, a quotation is sent to the customer. The quotation includes all proposed details of the transaction (i.e. Quantity, pricing, tax details, discounts, fulfillment date, etc.).
Once the quotation is approved by the customer, it is converted into a sales order. This acts as a confirmation from the buyer that they are ready to purchase the clothing from Spindl.
In the case of a blanket order being placed, details about the expectations are entered and saved. This includes the validity period, item quantities, and prices. If there are any other terms & conditions, those are also mentioned. Sales orders are generated using the blanket order based on the delivery cycle.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Non-Operating Assets
Assets that are used to generate revenue but do not require daily use are called non-operating assets. These include investments, vacant land, interest income, etc.
What are the maximum leaves allowed?
How many continuous days of leave are allowed?
Do the leaves carry forward?
Is the leave considered leave-without-pay?
Is the leave optional?
Does the leave allow for negative leave balance?
Does the leave type include holidays within the leave?
Is it compensatory?
Accumulated leaves allow employees to use leave encashment, which is an amount of money received by an employee for leaves that were left unused by them.
All existing customers are entered into the system. This gives the salespeople a comprehensive database of details for each customer. Information such as tax ids, account managers, accounting details, territory, etc. Are all added.
A list of sales partners (along with their commission details) is also uploaded to the system. This eliminates the need to manually enter information for these sales partners in future transactions.
Whenever an opportunity (see: CRM module) comes to fruition, a quotation is sent to the customer. The quotation includes all proposed details of the transaction (i.e. Quantity, pricing, tax details, discounts, fulfillment date, etc.).
Once the quotation is approved by the customer, it is converted into a sales order. This acts as a confirmation from the buyer that they are ready to purchase the clothing from Spindl.
In the case of a blanket order being placed, details about the expectations are entered and saved. This includes the validity period, item quantities, and prices. If there are any other terms & conditions, those are also mentioned. Sales orders are generated using the blanket order based on the delivery cycle.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Asset Transactions
Purchasing an asset
The purchase cycle is generally followed for the purchase of any new assets. Once a new asset is purchased, accounting entries are reflected in the accounting module of your ERP. Details of the asset are entered into the system upon purchase.
You can also add additional leaves if your employees have run out of their allotted leaves and are allowed to take more (sometimes unpaid) leaves.
Material Transfer: If the material being requested is to be shifted from one Warehouse to another.
Material Issue: If the material being requested is to be Issued for some purpose like manufacturing.
Manufacture: If the material being requested is to be produced.
Inter-department communication can easily be reduced when all the information is readily available to the responsible parties. This increases the overall productivity and efficiency of any company.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Selling an asset
Selling an asset using your ERP follows the sales cycle (starting by creating a sales invoice). This can also be used to enter the gain/loss account so that it can reflect in the company’s records. As is the case with purchasing, accounting entries are made here as well.
Inter-department communication can easily be reduced when all the information is readily available to the responsible parties. This increases the overall productivity and efficiency of any company.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Asset Value Adjustment
The leave ledger keeps track of all leave-related transactions for an employee. Each such transaction is a leave ledger entry. This includes leave allocations, leave applications, and leave encashments made by each employee.
The Stock Ledger’s information lends itself to an incredibly comprehensive report of the inflow and outflow of material across the Warehouses of your company, called the Stock Ledger Report. It sounds simple enough but is perhaps one of the most useful and knowledge-laden resources available to you. The Stock Ledger’s oceanic information will grant you deep insights into your business.
As is the case with most reports in an ERP, you have the option to filter the report to be as birds-eye-view or as granular as you need it to be.
Inter-department communication can easily be reduced when all the information is readily available to the responsible parties. This increases the overall productivity and efficiency of any company.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Asset Management
CRM Reports
Using standard CRM reports, you can know the desired details or perform necessary analysis:
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lead Details: This report provides lead name, address, contact details, lead source, territory, and other details.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Sales Funnel: By using the sales funnel report, and by quantifying the number of prospects at each stage of the process, you can get an idea of your potential customers
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Using standard CRM reports, you can know the desired details or perform necessary analysis:
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Setting up a CRM workflow
To streamline and improve their customer interactions, Saf and Mel decide to implement a CRM workflow in their ERP system.
Existing leads along with their source are imported into the system. All web forms, emails, incomplete orders, etc. are tracked for lead collection.
Leads are assigned to various salespeople. This ensures that every lead is followed up on, maximizing the opportunity for a potential sale.
Opportunities are created and categorized when Leads show promise. This segregation allows for clearer data analysis and ensures that the right people are reaching out for each opportunity type. This helps get accurate reports, and also makes sure that all opportunities are being tracked and actively engaged until they reach the sales stage.
Customers are sorted into groups based on various parameters. This allows them to target groups with the right marketing campaigns, price lists, etc.
A list of all salespeople is added to the database. Sales targets are set based on certain parameters like item categories or territories so the actual sales can be monitored against the expected sales for every salesperson.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Categorizing assets
An asset category classifies different assets of your company. You can usually set what kind of categories you want based on your classification method for assets (some of which we’ve discussed above!).
A central system ensures the team attends to the leads/customers timely and captures the history of the relationship with them.
The purchase and manufacturing team could keep an eye on new opportunities/customers and prepare for the next month's orders.
Auto-generated reports help the team to identify issues and work on course correction. The decision-making becomes much easier with real-time reports right in front of them.
A transparent system helps Saf and Mel keep track of the company and employee growth.
A list of all salespeople is added to the database. Sales targets are set based on certain parameters like item categories or territories so the actual sales can be monitored against the expected sales for every salesperson.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Continue to next chapter
Product Catalog
And so it began: conversations about growth, changes, family, nostalgia, and frustrations. Their shared love for art and clothes, a disdain for increasingly unsustainable clothing trends, and mutual boredom of their stagnating work-life gave birth to something special—an idea to start a company!
They called it Spindl. In a market dominated by fast fashion giants, Spindl had something unique to offer—a clothing company driven by longevity and sustainability.
Saf and Mel decided to put capital into their business idea. It was risky, but they believed in it. After sourcing seed investments from families and local contacts, and putting their own money in, they realized they’d need more. So they turned to investors. It wasn’t an easy job by any means; it took them many months of planning, ethically sourcing yarn, creating solid proof of concepts, and going to investors after investors to build the company of their dreams.
With their initial seed funding secured, Saf and Mel laid the groundwork for their business. They began hiring and training employees, securing supply contracts, setting up infrastructure for production, reaching out to distributors, started some marketing, and so on. It took a while for them to kickstart production between looking for quality suppliers and setting up manufacturing, but they got it done with some persistence.
Eventually, they almost had everything they needed to set up a smooth-functioning manufacturing business. They also decided they would avoid spending a lot on advertising traditionally. Instead, they focused their attention on where they knew their audience would be receptive—social media. Striking deals with local influencers to test and wear their clothing before launch helped them gain both traction and validation.
Their proposition was simple: in this day and age, sustainability is paramount; with their clothes, people had the chance to build a long-lasting, yet chic closet—all at a competitive price. A few weeks after their website went live, it looked that they had a hit on their hands.
Locating assets
The assets of your organization can be stored at various locations (e.g., admin offices, manufacturing plants, warehouses, etc.). The asset location entry shows the current facility in which an asset is.
It shows you:
You can also log details about shifts. Whatever period of time any employee clocks in during work is considered a shift. Shifts are useful to maintain a consistent uptime of working hours by rotating the job between different employees during different hours. This lets them relieve each other of the task but ensures that the work does not come to a halt. (For example, an employee in the customer support department can have a day shift, and when it’s time for them to head home, they are relieved by the person who takes over the job in the night.)
Attendance details for each employee can include shift type, which is defined by the types of shifts in your organization. When someone uses the employee check-in for a shift, it can be used to mark attendance automatically. Employees can also use shift requests if they wish to request a particular shift type. Once a shift request is submitted, shift assignments for the employee are updated.
While setting up the hrm module, or adding bulk attendance, you can use the ERP's in-built upload attendance tool using the .Csv template that your implementor provides you with.
A Bill of Materials is created for each product that Spindl makes. This includes sub-assemblies and final products. Each BOM is made using previously-entered raw material Items to create a final product Item. Details of the quantity of raw material used, unit of measurement, operations, etc. are all entered.
Work Orders are created as a signal of production of a certain Item. Every Work Order uses BOMs (or multi-level BOMs), Operations, and Workstations to determine what is to be made, how it will be made, and where it can be made.
For every Work Order that is made, a Job Card is issued. This is used by the operators of a Workstation to issue Material Requests and Stock Transfers to begin producing Items.
The production department can create Production Plans against Material Requests. This allows them to keep up with the procurement of materials, based on the number of finished products that need to be manufactured.
All of the above parameters are used to calculate the Projected Quantity.
Projected Quantity = Actual Quantity + Ordered Quantity + Indented Quantity + Planned Quantity - Reserved Quantity - Reserved for Production - Reserved for Subcontract
The projected inventory is used by the planning system to monitor the reorder point and to determine the reorder quantity. This is incredibly useful for planning and monitoring your Inventory, and maintaining safety stock levels (in case of an unexpected surge in demand).
While it’s possible to use software made specifically for CRM, it’s beneficial to use an ERP if other modules are also being utilized. Why? Because all of the CRM data integrates with adjacent modules (most importantly, Sales). Not only does this provide better insights into your business, but it also reduces the workload of maintaining two separate databases.
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Manage sales, purchases, inventory, billing, quotes, leads, customers, payroll,* *and much more.
Have your data safely stored in one place. No running around like a headless chicken looking for stuff from spreadsheets or emails or different apps.
Eliminate redundancy and repetitiveness. Because everything is integrated, you’re not entering the same data in multiple places.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Breaking down the workflow
As with the previous modules, we’ll quickly go over some key elements of any ERP’s Selling module.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Moving assets
Lifecycle
Lifecycle
When an asset is moved from one location to another, it is recorded using an asset movement entry.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lifecycle
Asset Maintenance Team
Any activity performed on an asset to maintain peak performance conditions is considered to be asset maintenance. Most ERP systems will allow you to categorize maintenance activities while setting up the module (e.g., preventive maintenance, calibration, etc.). Based on the start date and periodicity of the maintenance activities, the system can create to-do tasks for the assigned employee.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lifecycle
Asset Maintenance Log
For each task in Asset Maintenance, a record is created to keep track of scheduled maintenance activities. This is called the asset maintenance log. It generally has a status (planned, completed, canceled, or overdue), actions performed, and completion date.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lifecycle
Repairing assets
Any activity that is carried out to restore a broken asset to full functionality is called asset repair. Details of the asset’s failure date, error description, repair cost, additional actions, etc. are recorded in this log.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lifecycle
Discarding assets
Asset Depreciation
The timeline of the eventual breakdown of your asset is called asset depreciation. Some ERP systems automatically create a schedule for depreciation based on the depreciation method selected by you.
The HRM module usually allows you to:
Define a payroll period.
Define the income tax slab.
Create a salary structure with salary components (i.e. earnings and deductions).
Assign salary structures to each employee.
Generate salary slips.
Book the salary payments in your accounts.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lifecycle
Scrapping an asset
When an asset is no longer of any use to your business, it is considered scrap.
A payroll entry allows for bulk processing of salary slips of employees. This can either be company-wide or divided into categories such as branch, department, designation, etc. If you’re using other documents such as attendance, timesheets, etc. then you can adjust salaries based on them. You can set a cost center (more on this in the accounting module) against which the expenses will be made. Then, when it’s time for salary payment, you can issue a bank entry for it.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lifecycle
Asset Reports
Data that is used to generate insight into your assets fall under asset reports. These reports all serve various use cases and are useful in maintaining a keen eye on your company’s assets.
A payroll entry allows for bulk processing of salary slips of employees. This can either be company-wide or divided into categories such as branch, department, designation, etc. If you’re using other documents such as attendance, timesheets, etc. then you can adjust salaries based on them. You can set a cost center (more on this in the accounting module) against which the expenses will be made. Then, when it’s time for salary payment, you can issue a bank entry for it.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lifecycle
Asset Depreciation Ledger
This report displays the purchase amount, depreciated amount, and accumulated total depreciation for all the assets under the selected date range. It also shows the current value and depreciation status of the asset.
A payroll entry allows for bulk processing of salary slips of employees. This can either be company-wide or divided into categories such as branch, department, designation, etc. If you’re using other documents such as attendance, timesheets, etc. then you can adjust salaries based on them. You can set a cost center (more on this in the accounting module) against which the expenses will be made. Then, when it’s time for salary payment, you can issue a bank entry for it.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lifecycle
Asset Depreciations and Balances
This report shows the cost of purchase, sale, and scrap of all assets based on your chosen category. It also includes the depreciation details based on the selected period and the net value of the category.
A payroll entry allows for bulk processing of salary slips of employees. This can either be company-wide or divided into categories such as branch, department, designation, etc. If you’re using other documents such as attendance, timesheets, etc. then you can adjust salaries based on them. You can set a cost center (more on this in the accounting module) against which the expenses will be made. Then, when it’s time for salary payment, you can issue a bank entry for it.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lifecycle
Fixed Asset Register
The fixed asset register provides a unified view of all the details regarding the current status of any given asset that’s present in the system. Consider this to be a consolidated birds-eye report of your fixed assets.
Once the vehicle document has been created, a vehicle log can be maintained. Updated entries of odometer readings, fuel expenses, and service expenses are stored in this log.
A payroll entry allows for bulk processing of salary slips of employees. This can either be company-wide or divided into categories such as branch, department, designation, etc. If you’re using other documents such as attendance, timesheets, etc. then you can adjust salaries based on them. You can set a cost center (more on this in the accounting module) against which the expenses will be made. Then, when it’s time for salary payment, you can issue a bank entry for it.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lifecycle
When an employee spends their personal money on behalf of the company or to cover company expenses, they’re entitled to reimbursement. They can request it using the expense claim form.
Expense Claim
When an employee spends their personal money on behalf of the company or to cover company expenses, they’re entitled to reimbursement. They can request it using the expense claim form.
A payroll entry allows for bulk processing of salary slips of employees. This can either be company-wide or divided into categories such as branch, department, designation, etc. If you’re using other documents such as attendance, timesheets, etc. then you can adjust salaries based on them. You can set a cost center (more on this in the accounting module) against which the expenses will be made. Then, when it’s time for salary payment, you can issue a bank entry for it.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lifecycle
When an employee spends their personal money on behalf of the company or to cover company expenses, they’re entitled to reimbursement. They can request it using the expense claim form.
Setting up a workflow
Setting up a workflow
While they don’t need an active workflow for all their assets, Saf and Mel’s employees still create a comprehensive database of Spindl's assets in their ERP system.
All assets are entered into the system. The current location, category, classification, value, etc. are all stored in the asset master document.
A maintenance team is created and employees are assigned to various assets.
Maintenance parameters are set and followed for fixed assets. This also applies to the occasional repairs.
If an asset is being moved from one location to another, a movement entry is made into the system.
If an asset breaks down, a repair entry is made into the system.
At the end of its lifecycle, asset depreciation is calculated and the asset is scrapped.
A payroll entry allows for bulk processing of salary slips of employees. This can either be company-wide or divided into categories such as branch, department, designation, etc. If you’re using other documents such as attendance, timesheets, etc. then you can adjust salaries based on them. You can set a cost center (more on this in the accounting module) against which the expenses will be made. Then, when it’s time for salary payment, you can issue a bank entry for it.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lifecycle
When an employee spends their personal money on behalf of the company or to cover company expenses, they’re entitled to reimbursement. They can request it using the expense claim form.
Setting up a workflow
How Spindl made the most of the ERP Asset module
With all the asset locations and value accessible from one central system and the asset's purchase, maintenance, and lifecycle being tracked accurately, Spindl was able to make more informed decisions regarding these assets.
With the asset maintenance being allocated to responsible people and being tracked regularly, the assets were maintained properly. They became more reliable and the overall breakdown cost was reduced. The uptime of assets increased with their efficiency.
Since all the tangible and non-tangible assets were recorded and tracked properly, Spindl's bookkeeping was flawless and regulatory compliance was met easily.
All assets are entered into the system. The current location, category, classification, value, etc. are all stored in the asset master document.
A maintenance team is created and employees are assigned to various assets.
Maintenance parameters are set and followed for fixed assets. This also applies to the occasional repairs.
If an asset is being moved from one location to another, a movement entry is made into the system.
If an asset breaks down, a repair entry is made into the system.
At the end of its lifecycle, asset depreciation is calculated and the asset is scrapped.
A payroll entry allows for bulk processing of salary slips of employees. This can either be company-wide or divided into categories such as branch, department, designation, etc. If you’re using other documents such as attendance, timesheets, etc. then you can adjust salaries based on them. You can set a cost center (more on this in the accounting module) against which the expenses will be made. Then, when it’s time for salary payment, you can issue a bank entry for it.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lifecycle
When an employee spends their personal money on behalf of the company or to cover company expenses, they’re entitled to reimbursement. They can request it using the expense claim form.
When an employee spends their personal money on behalf of the company or to cover company expenses, they’re entitled to reimbursement. They can request it using the expense claim form.
A payroll entry allows for bulk processing of salary slips of employees. This can either be company-wide or divided into categories such as branch, department, designation, etc. If you’re using other documents such as attendance, timesheets, etc. then you can adjust salaries based on them. You can set a cost center (more on this in the accounting module) against which the expenses will be made. Then, when it’s time for salary payment, you can issue a bank entry for it.
Employee Onboarding Starting with employee onboarding, the process of hiring and equipping an employee with the training they need to become a productive member of your organization. For each job application that is approved, a set of tasks gets created. For example, performing a legal and professional background check, creating an employee document in the ERP system, creating an email account, creating an identity card, allocating leaves, etc. are all onboarding tasks.
Appraisals and Employee Skill Maps Then come appraisals, an assessment using which the job performance of an employee is documented and evaluated. When creating an employee appraisal, you can set key result areas (KRAs) based on the goals. Some ERP systems let you create employee skill maps, records which help your organization track and evaluate the employee’s skill sets and training. This data can be used while making appraisals as well.
A shareholder is any person, company, or other institution that owns at least one share of your company’s stock. Each shareholder is issued a folio number upon making a transaction. The folio number also acts as a unique identifying number or ID, using which record-keeping against each shareholder’s transactions can be maintained. A shared ledger in the system is used to maintain a report of all transactions made by a shareholder.
A share transfer is the issue, transfer, or purchase of company shares from one party to another. This change in the company’s share structure is logged in your ERP using share transfer entries.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Batch-Wise Balance History
This Report comes in handy for the filtered Balance History of a specific Batch of a specific Item. The data, again, is pulled from Stock Ledger Entries.
You can also set up tax withholding categories for areas where the tax is deducted at source and paid to the government. This is usually called TDS (short for tax deducted at source), where employers subtract the taxes from their employee's paychecks and directly pay the amount to the tax authorities. TDS goes beyond just payroll, however. It can also be applied to transactions made with your suppliers depending on your agreement with them.
Let’s also look at VAT (value-added taxes) and GST (goods and services taxes). Most countries across the world have their versions of VAT, a type of tax that is assessed incrementally based on the price of a product or service at each stage—from production to distribution, all the way to the final consumer.
For item-wise taxation, you can create item tax templates. This is useful if some of your items have different tax rates from the standard tax rate, as it lets you assign modified tax rates to specific items (or a group of items). Then, when transactions are made with these items, the custom tax rate overrides the standard tax rate.
Based on how your tax legislation is, you will have to configure your tax settings in a specific manner. Make sure to weigh in with your business accountants to ensure that no errors are made during this process!
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Setting up a workflow
While completing data migration for implementation, Lyn and Max made sure to upload Spindl's inventory data. This meant they’d established the Opening Stock. Max’s department is now ready to use a new workflow to manage stock and inventory.
Upon creation, Items are serialized and batched; Quality Inspection is set as a mandatory criterion. This gives the employees a clear record of where the Items have come from, when to conduct quality inspections, track warranty, returns, etc.
Warehouses are created in the system. These Warehouses correspond to the physical organizational system for easier navigation.
Purchase Receipts are made when materials are accepted from Suppliers. These are all made against Purchase Orders.
In the Purchase Receipt, all the materials are checked for quality. If there are any rejections, the Rejected Quantity is updated and stored in the Rejected Warehouse.
Balance Sheet: A Balance Sheet is the financial statement of a company that states assets, liabilities, and equity at a particular point in time. You can run the report across multiple years to compare values and analyse your financial position
If certain Items require Quality Inspection records (as marked while creating the Item), the inspections are conducted. Only Items that have passed the inspection can be submitted and recorded as stock within the system.
The Serial Number and Batch details are entered. This takes place after the Items have been approved.
Once the Purchase Receipt is submitted, a Stock Ledger Entry is automatically created for each accepted Item. This marks the Item as stored in the respective warehouse.
For every rejection, a separate Stock Ledger Entry is made.
The Purchase Order is updated to reflect the status of the order.
For every Item movement that takes place, a Stock Entry is created.
Delivery Notes are made when shipments leave the Warehouse. It contains the list of Items that are sent in the shipment and updates the inventory. A copy of the Delivery Note is sent with the transporter.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Benefits of using the ERP's stock module
Now that the ERP tracks and maintains the inventory location, value, and quantity in real-time and is easily accessible to Max and his team, their work is easier. The time that was utilized in switching between spreadsheets and creating reports manually or dealing with inventory shortage and finding lost inventory is now used in planning for inventory in advance and making smarter decisions.
With the order status getting updated automatically on receipt creation, Max has better visibility and works stress-free. Mel and Saf notice the processes getting cleaner. The work environment at Spindl also gets lighter since the team has a transparent and reliable inventory management system to work with.
That’s when the lead turns into an opportunity.
An opportunity is created when a lead (or customer) is showing signs of purchasing from you. Once you’ve converted a lead into an opportunity, it’ll go two ways - either they lose interest (in which case, you mark them as Lost), or they wish to see a quotation, which we will discuss under the sales management module section.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Blanket Order
A blanket order is an order from a customer to supply materials for specific items over a given period of time at a pre-negotiated rate. A blanket order can be used to generate sales orders as per the delivery schedule.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Sales Partners
Any entity (individual or company) that assists you in getting business is a sales partner. They are otherwise called channel partners, distributors, dealers, agents, retailers, resellers, etc. Usually, sales partners have a specific commission rate (which you can define within the ERP). When a sales partner is selected in transactions, their commission is auto-calculated for the net total of the transaction.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Salesperson
The sales stage indicates the level at which the opportunity is in the sales cycle (e.g., negotiation). Generally, high-value opportunities go through many phases before the final sales transaction is made. Tracking the stages helps you gain insight into how many opportunities you have at various stages.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Sales reports
You can view your company's sales performance, analyze sales data in different views to see the sales performance.
Sales analytics repor: You can analyse your sales order/invoices and compare the value/quantity between different periods based on certain parameters like customers, customer group, itme, item group, territory or order type.
Sales order analysis report: This report provides current billing and delivery status for all active Sales Orders.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Setting up a selling workflow
After completing their trials and assessments, the sales team at Spindl begins using the following sales workflow:
All existing customers are entered into the system. This gives the salespeople a comprehensive database of details for each customer. Information such as tax ids, account managers, accounting details, territory, etc. Are all added.
A list of sales partners (along with their commission details) is also uploaded to the system. This eliminates the need to manually enter information for these sales partners in future transactions.
Whenever an opportunity (see: CRM module) comes to fruition, a quotation is sent to the customer. The quotation includes all proposed details of the transaction (i.e. Quantity, pricing, tax details, discounts, fulfillment date, etc.).
Once the quotation is approved by the customer, it is converted into a sales order. This acts as a confirmation from the buyer that they are ready to purchase the clothing from Spindl.
In the case of a blanket order being placed, details about the expectations are entered and saved. This includes the validity period, item quantities, and prices. If there are any other terms & conditions, those are also mentioned. Sales orders are generated using the blanket order based on the delivery cycle.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Benefits of using the ERP's selling module
An integrated system benefits all department users in planning and organising better. For example, Max from the procurement department had real-time access to sales orders and reports without switching between different spreadsheets or apps. He could plan out Spindl's raw material purchases and create inventory space accordingly. Even Dex's manufacturing team could create production plans way ahead of schedule based on the sales orders and have clothing ready for delivery efficiently.
Inter-department communication can easily be reduced when all the information is readily available to the responsible parties. This increases the overall productivity and efficiency of any company.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
CRM Reports
Using standard CRM reports, you can know the desired details or perform necessary analysis:
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Lead Details: This report provides lead name, address, contact details, lead source, territory, and other details.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Sales Funnel: By using the sales funnel report, and by quantifying the number of prospects at each stage of the process, you can get an idea of your potential customers
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Using standard CRM reports, you can know the desired details or perform necessary analysis:
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Setting up a CRM workflow
To streamline and improve their customer interactions, Saf and Mel decide to implement a CRM workflow in their ERP system.
Existing leads along with their source are imported into the system. All web forms, emails, incomplete orders, etc. are tracked for lead collection.
Leads are assigned to various salespeople. This ensures that every lead is followed up on, maximizing the opportunity for a potential sale.
Opportunities are created and categorized when Leads show promise. This segregation allows for clearer data analysis and ensures that the right people are reaching out for each opportunity type. This helps get accurate reports, and also makes sure that all opportunities are being tracked and actively engaged until they reach the sales stage.
Customers are sorted into groups based on various parameters. This allows them to target groups with the right marketing campaigns, price lists, etc.
A list of all salespeople is added to the database. Sales targets are set based on certain parameters like item categories or territories so the actual sales can be monitored against the expected sales for every salesperson.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
Aftereffects of using an ERP's CRM module
Saf and Mel could clearly see and enjoy the benefits of having an ERP CRM in place:
A central system ensures the team attends to the leads/customers timely and captures the history of the relationship with them.
The purchase and manufacturing team could keep an eye on new opportunities/customers and prepare for the next month's orders.
Auto-generated reports help the team to identify issues and work on course correction. The decision-making becomes much easier with real-time reports right in front of them.
A transparent system helps Saf and Mel keep track of the company and employee growth.
A list of all salespeople is added to the database. Sales targets are set based on certain parameters like item categories or territories so the actual sales can be monitored against the expected sales for every salesperson.
With an ERP assisting your business management, you start spending a significantly less amount of time slogging away. You’re eliminating factors like manual maintenance, data duplication, communication difficulties, and a lot more when using it. When you’re not spending time updating every single spreadsheet, you can invest it in growing your company.
Cue: an ERP!
It consolidates all your business operations in a single, central monolithic application.
This allows you to view, analyze, and manage all your business operations from one place. No jumping from app to spreadsheet to another app to make sure one job gets done. All data that you enter into an ERP speaks to the other—if you’ve just made a sale, you can use that information directly within the system to update your inventory as well. With an ERP, you can:
Focus on innovation and profitability.
Drastically improve employee productivity.
Avoid the slog of redundant work.
Have everyone on the same page. The data updates for every single user in the system, so there are no discrepancies.
*Maintain track of things and remain transparent. *A full history of all processes, available at all times.
You can now set the pigeons free! That said, an ERP is a tool for_ _a business to utilize. It’s only as efficient as its users make it.
An ERP can
1.1. Manage all your business processes in one system
1.2. Visualize your business’ data and records
1.3. Manage all your business processes in one system
1.4. What an ERP will help you accomplish
An ERP cannot
2.1. Automagically enter accurate information for you
Give you insights in plain language (that’s for you to figure out)
2.2. Send them chocolates on their birthday (but it can remind you to)
An ERP cannot
Support for customers
Managing the website
